A "Meet and Measure" with Xybix is much more than just pulling out a measuring tape and jotting down wall dimensions. It’s the first step in creating a workspace that’s custom designed to your needs. Think HGTV-style renovation, but for your dispatch center! Here’s a  guide to help you prepare and know what to expect during this crucial first step in the process.

What We’ll Do 

When we arrive for your Meet and Measure, we’ll spend about 45 minutes to an hour and a half on-site. If possible, we encourage you to send us a DWG or PDF file with your room dimensions ahead of time. Having this information is helpful, but we’ll still verify all measurements ourselves to ensure everything is precise. 

During the visit, we’ll: 

• Measure every detail of your space, including walls, corners, doors, ceilings, and windows. 

• Take photos and videos (if allowed) to document the environment. 

• Discuss your vision for the space, including layout preferences and functional requirements. 

Our goal is to gather all the necessary details to create an initial design that reflects your needs and sets the foundation for a successful project. 

Who Should Be There?

Your Meet and Measure isn’t just about dimensions; it’s about collaboration. We recommend having key stakeholders present during the meeting, especially: 

• Supervisors or Decision Makers: They can help clarify what equipment or furniture will stay and what will be replaced, ensuring everyone is aligned on the project goals. 

• IT Team Members: They can provide information about your monitor and cable requirements, which are critical for workstation design. 
  

How to Make the Most of Your Meet and Measure 

1. Share Your Vision: Think of this as your opportunity to express what you want out of the space. Is your current setup too loud, unbalanced, or segregated? Do you want better traffic flow or more collaboration areas? The more you share with us about how your space should function and feel, the better we can design a solution that meets your needs. 
2. Decide What Stays or Goes: Before we arrive, take stock of your current equipment and furniture. Are there TV monitors or storage lockers that need to remain in the space or do these need upgrading? Having answers to these questions ready will save time and help us focus on designing around the elements that matter most to you. 
3. Be Prepared for a Deep Dive:  Measuring isn’t just about floor space. We’ll assess every nook and cranny, from doorways to windowsills. If you see us crouching under desks or stretching to reach a corner, don’t be alarmed, we’re just being thorough. It’s all part of ensuring the final design fits your space perfectly. 

What Happens Next? 

After we’ve completed the Meet and Measure, we’ll assign your project to one of our  interior designers. They’ll take all the data we’ve collected to create an initial design for your space. Once the design is ready, we’ll schedule a follow-up meeting to review it together, gather your feedback, and make any necessary revisions. 

Your Space, Your Vision 

At Xybix, we fit your space, not the other way around. Whether you’re looking to solve specific challenges, like noise levels or workflow inefficiencies, or simply want a space that feels more cohesive, this is your chance to set the tone for your project. 

So, get ready to share your ideas, show us your space, and let’s work together to design a workplace that’s as functional as it is inspiring! 

Check out this quick-take video for more info:

As always, if you have any questions, please let us know!